Terms & Conditions
The Cauldron® Edinburgh
1. General Terms & Conditions
By making a reservation at The Cauldron® Edinburgh, you agree to our reservation and cancellation terms. We wish to thank you for your understanding and co-operation and look forward to welcoming you to The Cauldron Magical Experience®.
All purchases are final and non-refundable. Your debit/credit card details are required for all purchases. These details will be held in a secure PCI-DSS compliant vault. There is a payment processing fee charged per-ticket at the time of payment and VAT is included in ticket price.
The Cauldron® Magical Pub & Experience involves the use of our “magic wands,” which will be provided per group booking or in some cases, per guest upon arrival. We require a debit/credit card to rent a magic wand, and that card will be pre-authorized at the time of the wand rental. Your card is charged automatically for any damage or breakage (deliberate or not) caused to the magic wand. In the event of a skipped bill, the card is charged for the entirety of the bill plus a missing wand fee. There is a £20 fee for broken or damaged wands and a £50 fee for missing wands. £20 paid for broken wands remain the property of The Cauldron® and must be returned to the staff or a missing wand fee is applied.
The Cauldron® relies upon bookings being honoured by our guests or sufficient notice being given of any requested changes to reservations. We will send you a reminder email 48 hours prior to your booking using the email used to initially book the tickets. The Cauldron® is not responsible for an incorrect or misspelled email provided at the time of booking.
Unfortunately we are unable to hold unconfirmed reservations that have not been paid in full. A booking is not confirmed without a booking confirmation email.
You may be required to provide proof of purchase upon attempt to redeem any tickets or reservations made. The best way to do this is to show a confirmation email or other written correspondence from our own support channels. As a result you should avoid forwarding your confirmation email or communication to external parties.
Bookings may be rescheduled if the guest has established contact using the contact form on our website (www.thecauldron.io) at least 48 hours before the start of the scheduled reservation. Contact made by other means has no guarantee of reaching The Cauldron® and is insufficient for rescheduling a booking. All re-booking dates and times are subject to availability, which can be checked using the booking calendar shown on the The Cauldron® Edinburgh’s Potions Experience webpage. The Cauldron® is not responsible for unavailable booking dates and times.
Bookings originally scheduled for a Super Peak or Peak day and time can be moved to an Off-peak day and time, but there is no partial refund for switching from Super Peak or Peak to Off-peak. If customers would like to move their tickets from an Off-peak day and time to a Super Peak or Peak day and time, they will be required to pay the difference in ticket price.
Customers who purchase tickets separately have no guarantee of being seating together. If you are linked to another group in the same booking period, please contact us by using the contact form on our website or emailing directly to Edinburghsupport@thecauldron.io and we will do our best to seat your parties at the same table or as near each other as is possible.
Any attending customer who appears to be intoxicated, may not be admitted or may be removed from the premises at any time and no refund or reschedule will be offered.
Any attending customer who behaves aggressively or is perceived by management to be behaving aggressively, may be removed from the premises at any time and no refund or reschedule will be offered.
If you are unsatisfied with your experience, we would encourage you to be in touch with our support team on Edinburghsupport@thecauldron.io . Should communication reach the point of requesting a refund or reschedule of some sort, please note that any offers or guarantees made by on-site staff, verbal or written do not serve as sufficient covenant to warrant a final outcome. Any such decision will only be confirmed in writing from a customer support channel following investigation (which will include recommendation from on-site staff). Decisions made by online support channels will be in line with relevant Terms and Conditions and will be final. No refunds of any kind will be made available on site in the form of cash or credit.
Reservations have no eligibility to be switched with other venues around the world or with other concepts, pop ups or establishments, either partnered with The Cauldron® or not. Your reservation will only be relevant and valid to the venue it has been made with. In case of error the customer must contact our support channels on Edinburghsupport@thecauldron.io more than 48 hours before the reservation is due to begin, at a minimum.
The Cauldron® cannot be held responsible for a lack of Availability for any ticket-type if it does not apply to the time and date a customer would like to book. There is no obligation from The Cauldron® to supply any specific ticket type upon request.
Our current Edinburgh venue has a welcoming bar area to accommodate guests outside of their Experience time where we can supply a range of Edinburgh’s finest locally sourced beers, our menu of signature potions, (made by our expert potion masters behind the bar) and a range of toasted sandwiches and other freshly prepared food items. To secure some time here it would also be advisable to reserve an additional slot using the “Reserve your ticket for free” option (T’s & C’s for which are in section 6)
To enjoy the full Experience we ask that customers arrive on time for their Experience. If customers arrive late to their booking, the table will be available until the booking is scheduled to end. We recommend you give us a call to let us know so we can do our best to prepare the potion-making equipment for an abridged lesson.
In the event of a late arrival, no reschedule or extra time may be made available and aspects of the full experience may be missed if time runs out on the customer's reservation.
Unfortunately the venue is not suitable for individuals that require disabled access. The Cauldron does not have baby changing facilities at the venue.
All Ticket types may be available for a limited time only
The Cauldron® reserves the right to change these Terms & Conditions at any time.
1.1 COVID
During the course of government mandated restrictions and prohibitions due to the Global Covid19 Pandemic, The Cauldron® will operate entirely within the adjusting guidelines at all times, in order to provide a safe environment for customers, staff and the wellbeing of the wider community.
Furthermore, all experiences and interactions taking place have been individually assessed to continue this position and social distancing will be in practice around the venue. In purchasing a ticket or entering the venue, all customers are agreeing to respect and act within the guidelines at all times in order to have their reservations and purchases fulfilled. Deliberate or gross infringement upon any guides set out, could result in the reservation and/or experience being terminated at any time and not being refunded.
Upon arrival and before entry, we may require each member of your party to submit their information to facilitate effective contact tracing should it prove necessary. This information will only be shared with the relevant government body in the event of a public health crisis.
Due to the situation arising from COVID-19, we have implemented additional health and safety measures that are in line with recommended government requirements and recommendations. In purchasing a ticket to The Cauldron® and/or entering our venue, you are also agreeing to follow these measures. Failure to do so may result in a denial of entry or a removal from the premises. These measures will change as guidance and directives from the government change, and may include but are not limited to:
-Maintaining the appropriate social distance as requested by staff
-Wearing masks and/or gloves at all times inside the venue
-Wearing masks and/or gloves at times when you are not seated
-Temperature reading at the door or within the venue
-Required hand washing and/or hand sanitisation upon entry
If you appear to be unwell with Covid-related symptoms (including failing of a temperature reading) you may be asked to leave the premises or refused entry. Under these circumstances your reservation may be rescheduled to a later date, regardless of the 48 hour restrictions included in our “General terms and conditions”.
Additionally if you are hospitalised, require medical attention or are forced to self-isolate due to a covid related illness or exposure then your reservation may also be rescheduled regardless of the 48 hour restrictions included in our “General terms and conditions”. Please note that evidence of formal notice may be required to validate this.
If you are part of a group, only the affected individual may receive a reschedule. On-site management will advise how to proceed but please note that any final decisions will be made in writing by customer support channels only. Verbal offers or guarantees made to unaffected individuals by on site staff do not serve as sufficient warranty for reschedules or refunds and no refunds of any kind will be made available on site in the form of cash or credit.
Covid19 Terms and Conditions do not extend to other illnesses or incidents unrelated to Covid exposures. In any non-Covid related situations, “General Terms and Conditions” will apply.
If you are ill and have a booking at The Cauldron®, please email us and do not attend.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
1.2. Alcoholic and Non-Alcoholic offerings
In purchasing a ticket to The Cauldron®, customers agree that they are purchasing a ticket to an experience and that the choice they might make to consume alcohol on site is entirely their own. In purchasing most ticket types, customers will gain access to attend their chosen session within which a limited amount of alcohol is made available (unless otherwise specified in the terms of your ticket type).
If a customer chooses not to consume or interact with alcohol, a full magical experience will still be provided to the same quality as would have been with alcohol present. As a result, no discounts are made available for persons not consuming alcohol.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
1.3. Super Peak, Peak & Off-Peak Ticket Times
Super Peak:
Saturday all day
Peak:
Friday (3:30pm - close)
Off-Peak:
Wednesday & Thursday (all day), Friday (last booking 3:30pm) & Sunday (all day)
Child Ticket (18-):
Sunday (last booking 5pm), Wednesday & Thursday (last booking 5:30pm), Friday (last booking 4pm)
Student Ticket (18+):
Sunday - Friday (not including special event dates)
Potion Making Bundle (18+):
Monday - Thursday (all day) [not including special event dates]
The above times are indications and not necessarily always accurate - especially when distanced from the "last updated" date.
Peak and Off-peak times may alter from time-to-time and may not apply at all to selected times of year or calendar events (e.g. Halloween, Christmas, Valentines day etc)
The Cauldron® reserves the right to change these time and date designations at any time.
Location
The Cauldron Edinburgh is located at 57A Frederick Street, Edinburg, EH2 1LH.
Please note that no extra time, allowances or reschedules can be made for attendees arriving at an incorrect venue and losing time on their booking as a result. The Cauldron® also cannot be held responsible for incorrect address information supplied by external parties, e.g. google, google maps, citymapper etc.
1.5. Pre-ordered items
When making a reservation at The Cauldron®, customers may have the opportunity to pre-order products via a link supplied on their confirmation email. These items come in the form of additional drinks or merchandise. The stock of any given item on the day of arrival cannot be guaranteed, however best efforts will be made to ensure availability and in almost all cases will not be problematic.
In the case of any product having not been received that was paid for, the customer should notify the manager on duty and email in to Edinburghsupport@thecauldron.io for a refund. Please note that under no circumstances will a refund be made available on site in the form of cash or credit.
To ensure redemption of any online discount that may be applicable to pre-orders, customers should ensure the online payment process is completed in full prior to arrival. Customers with pre-orders that have not been fully paid for cannot be guaranteed an online discount.
2. Ticket Vouchers
2.1 Digital Ticket Voucher (retired Nov 8, 2020)
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
Gift Vouchers can be purchased for Peak Seatings or Off-Peak Seatings (see Peak and Off-peak Days and Times) and may only be used during those dates and times. Off-peak tickets can be upgraded to Peak tickets by purchasing a "Level up" for each ticket. Peak tickets may be used for Off-peak times, but no partial refund or form of compensation will be given.
Gift vouchers are sent by email and must be redeemed using the contact form on the location’s webpage or replying to the Ticket Voucher confirmation email. Gift vouchers redemption is subject to availability. With the exception of Timeless Vouchers, Gift vouchers for The Cauldron® Edinburgh expire 12 months after the date of purchase. The Cauldron® is not responsible for unavailable booking dates and times for Peak or Off-peak seatings.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
2.2 Digital Ticket Voucher (active from Nov 8, 2020)
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
Digital Ticket Vouchers can be used for either Peak Seatings or Off-Peak Seatings. Should a ticket voucher be used for an Off-peak times, no partial refund or form of compensation will be given.
Digital Ticket Vouchers are purchased at cauldronshop.com and must be redeemed using the contact form on the The Cauldron's webpage. Ticket voucher redemption is subject to availability. With the exception of Timeless Vouchers, Ticket vouchers for The Cauldron® London expire 12 months after the date of purchase. The Cauldron® is not responsible for unavailable booking dates and times for Peak or Off-peak seatings. Digital Ticket Vouchers may not be used for special bookings, ticket types, or holidays.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
3. Ticket Type: Magical Experience Off-Peak/Peak/Super Peak
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
This is the Cauldron® standard ticket, this ticket type will entitle you to 1 magical experience per purchase at the date and time specified upon purchase.
As a timed experience, the ticket is only valid at the exact date and time agreed and ceases to be valid once that specific time slot has past, regardless of successful attendance. In purchasing this ticket the customer agrees that the product will be available at the time, date and location specified and that responsibility for failure to attend said product rests entirely with the customer.
The magical experience provided will be in line with what is advertised on the relevant venue's website and any details made in writing during the booking process. Please note that different venues can have differing offerings.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
4. Ticket type: 4 tickets for £100 (Special Offer)
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
This offer includes the first 4 tickets for £100, available Monday-Thursday. Any additional ticket will be purchased at the regular price on that day.
The offer is non-cumulative; two bookings of 4 tickets will not be able to be merged or to sit together. Bookings of 4 tickets made prior to this offer launch date (August 22nd, 2020) are not eligible for the special rate.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
5. Ticket Type: Reserve your table for drinks only!
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
This ticket will entitle you to a 90 minute table. A £10 per person fee will apply which will be offset against your final bill at the venue. This ticket type will not offer our immersive experience, although that can be purchased separately on-site, subject to availability. Purchase of this free reservation ticket does not guarantee availability for our immersive experience. .
Any reservation made with this ticket type is valid until 15 minutes after the reservation time, failure to attend within the 15 minute window could result in the table being lost. Submission of card details is required in order to secure a free reservation.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
6. Ticket Type: Halloween Special! Magical Experience (Off-Peak/Peak/Super Peak)
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
This ticket type is only valid for the week beginning 18th October and week ending 31st October (Inclusive) 2021.
This ticket also grants the purchaser access to The Cauldron® Ectoplasm shot and a prosecco welcome, in addition to the regular offering supplied when a normal "magical experience" ticket has been purchased (outlined in section 3). As well as this, a featured, themed interactive potion will also be on the menu for the limited time of this tickets validity.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
7. Ticket Type: Family Friendly Experience (Off-Peak/Peak)
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
Family friendly sessions are for persons aged 10 and upwards. Minors under the age of 10 will not be permitted on premises. 1 adult over the age of 18 must attend for every 3 persons under the age of 16. Upgrade vouchers are available for persons over the age of 18 who wish to consume alcohol during the course of their experience, however a party where all participants are aged 18+ will not be valid on a family friendly ticket; at least one member of the party must be under the legal drinking age for the family friendly reservation to apply. Children under the age of 5 are not permitted in the venue for Potion Making.
Minors suspected of or attempting to consume alcohol on premises by any means may be rejected from the venue along with the rest of the party, regardless of age, and without refund or compensation.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
8. Ticket Type: Student Ticket.
All Terms & Conditions from the “General Terms and Conditions” section above, including any extension points made to clause 1, apply to this ticket type unless otherwise specified.
This is the Cauldron® standard ticket for magical beings 18+ with a valid Student ID, this ticket type will entitle you to 1 magical experience per purchase at the date and time specified upon purchase. Please note that a valid Student ID must be shown.
As a timed experience, the ticket is only valid at the exact date and time agreed and ceases to be valid once that specific time slot has past, regardless of successful attendance. In purchasing this ticket the customer agrees that the product will be available at the time, date and location specified and that responsibility for failure to attend said product rests entirely with the customer.
Any reservation made with this ticket type is valid until 15 minutes after the reservation time, failure to attend within the 15 minute window could result in the table being lost. Submission of card details is required in order to secure a reservation.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
9. Wizard Afternoon Tea Experience
9.1 Ticket Times
Arcane & Little Wizard's Afternoon Tea:
Every day (last booking 2:45pm)
Student Afternoon Tea:
Wednesday & Thursday (last booking 2:45pm) and Friday (last booking 1:15pm) [not including special event dates]
9.2 Arcane Wizard’s Afternoon Tea
All Terms & Conditions from the “General Terms and Conditions” section above, apply to this ticket type.
This ticket type entitles you to Wizard Afternoon Tea, which is a self-guided, non-alcoholic Afternoon Tea booking that lasts for 1hr 45 min and includes 1 magic wand rental, 2 teas, and a selection of food items per ticket. A separate ticket is required for each person in your party.
A “working” magic wand is not actually magic (but science) and can only control specific objects and illuminates through capacitive touch when gripped appropriately.
This ticket is redeemable only at The Cauldron® Edinburgh (referred to commonly as The Cauldron®). This ticket is redeemable only once and at a specific time as outlined during your reservation process or through written rescheduling via our support channels (reachable at edinburghsupport@thecauldron.io). If you do not know or are having difficulty ascertaining when your reservation is due to take place, or require clarification any other details, you should contact these support channels immediately using the email address linked with your reservation.
This ticket cannot be swapped for other tickets for venues either linked or partnered with The Cauldron® Edinburgh or otherwise. This ticket also has no monetary or transactional value.
Payment for this ticket type will be made in full, online and in advance of the start of the reservation. Tickets may also be available to purchase at the venue, but all details will go through and remain within online channels. Availability to be able to purchase tickets at the venue is not guaranteed.
One ticket will allow a single-person booking for Wizard Afternoon Tea. If you are age 12 or older you must select the Arcane Wizard’s Afternoon Tea. A maximum of 4 under 18s may be present for one booking without an adult present.
You will be sharing a tea stand and food items with the other people in your party.
Vegan and gluten-free alternative items are available, but must be indicated at the time of booking. If notice is not given at the time of booking there is no guarantee that this service will be able to be provided for your booking, as all food items are prepared in advance and specifically for the day’s bookings. All reasonable attempts will be made to ensure that your visit with us is to your liking and food preference. In the event that advanced notice of dietary preferences is not given, it may take longer for those food items to arrive at the table. No additional time will be provided to the booking slot.
Any guests that breach any of these terms and conditions or the general terms and conditions may be removed from the experience. In the case of this involving a person under the age of 12, both child and guest will be removed. Additionally guests who continuously disrupt the Experience to the detriment of other guests may also be removed. All reasonable measures and tolerances will be allowed for young children.
To enjoy the full experience we ask that customers arrive 10-15 minutes before the start time of their seating time in order to check in. You booking for Wizard Afternoon Tea occurs in timed slots with bookings before and after. It will conclude 1hr 45min from its scheduled start time, regardless what time the guest arrives.
The Cauldron® reserves the right to change these Terms and Conditions at any time.
9.3 Little Wizard’s Afternoon Tea
All Terms & Conditions from the “General Terms and Conditions” section above, apply to this ticket type.
This ticket type entitles you to Wizard Afternoon Tea, which is a self-guided, non-alcoholic Afternoon Tea booking that lasts for 1hr 45 min and includes 1 magic wand rental, 1 tea, and a child-sized selection of food items per ticket. A separate ticket is required for each person in your party.
A “working” magic wand is not actually magic (but science) and can only control specific objects and illuminates through capacitive touch when gripped appropriately.
This ticket is redeemable only at The Cauldron® Edinburgh (referred to commonly as The Cauldron®). This ticket is redeemable only once and at a specific time as outlined during your reservation process or through written rescheduling via our support channels (reachable at edinburghsupport@thecauldron.io). If you do not know or are having difficulty ascertaining when your reservation is due to take place, or require clarification any other details, you should contact these support channels immediately using the email address linked with your reservation.
This ticket cannot be swapped for other tickets for venues either linked or partnered with The Cauldron® Edinburgh or otherwise. This ticket also has no monetary or transactional value.
Payment for this ticket type will be made in full, online and in advance of the start of the reservation. Tickets may also be available to purchase at the venue, but all details will go through and remain within online channels. Availability to be able to purchase tickets at the venue is not guaranteed.
One ticket will allow a single-person booking for Wizard Afternoon Tea. Little WIzard’s Afternoon Tea is for anyone under the age of 12. If you are age 12 or older you must select the Arcane Wizard’s Afternoon Tea. A person under the age of 12 must be accompanied by an adult at all times and will not be permitted to remain on the premises without an adult present. Teas are hot, and Little Wizard’s Afternoon Tea requires the assistance of an adult to do. This adult should arrive with the Little Wizard and remain with them at all times.
You will be sharing a tea stand and food items with the other people in your party.
Vegan and gluten-free alternative items are available, but must be indicated at the time of booking. If notice is not given at the time of booking there is no guarantee that this service will be able to be provided for your booking, as all food items are prepared in advance and specifically for the day’s bookings. All reasonable attempts will be made to ensure that your visit with us is to your liking and food preference. In the event that advanced notice of dietary preferences is not given, it may take longer for those food items to arrive at the table. No additional time will be provided to the booking slot.
Any guests that breach any of these terms and conditions or the general terms and conditions may be removed from the experience. In the case of this involving a person under the age of 12, both child and guest will be removed. Additionally guests who continuously disrupt the Experience to the detriment of other guests may also be removed. All reasonable measures and tolerances will be allowed for young children.
To enjoy the full experience we ask that customers arrive 10-15 minutes before the start time of their seating time in order to check in. You booking for Wizard Afternoon Tea occurs in timed slots with bookings before and after. It will conclude 1hr 45min from its scheduled start time, regardless what time the guest arrives.
The Cauldron® reserves the right to change these Terms and Conditions at any time.